News Archive

Agenda For Members' Meeting

Thursday, 26th January, 2012.  7-30pm Grandstand Bar 

 
                                                                                    AGENDA
 
1.  Apologies for absence.
2.  Minutes of last meeting and matters arising.
3.  Treasurer's report
4.  Membership
5.  Sponsored run to Grimsby.
6.  Braintree/Southend weekend and other coach trips.
7.  Floodlights Project and communications with the club
8.  Other events 
9.  Stockport County supporters ‘Sponsored Bike ride’.
10. Any other business
11. Next meetings
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Minutes of Trust Meeting – 12th Jan 2012

All committee members present plus Colin Aindow

 

Minutes of last meeting and matters arising – Rob to speak to Liam about a ‘reward’ for the players for the record breaking away run. The brochure for Sally is unlikely to proceed due to a lack of enough available photographs and that instead her photographs could be used in future programmes.

 

Treasurer’s report – Net cash balance of £21,138.58, with £10K in a term deposit which matures on Sept 7th

 

Membership – currently stands at 230

 

Sponsored run to Grimsby – Colin talked through the proposed run from Southport FC to Grimsby taking in 15 football clubs on route:

Southport

Bolton

Tempest Utd

Stoneclough

Radcliffe B

Prestwich Heys

Chadderton

Oldham

Springhead

Barnsley

Doncaster

Armthorpe

Scunthorpe

Appleby Frodingham

Brigg

Grimsby

 

Colin was increasing the marketing/awareness via Twitter, facebook and local/national press and Alan J promised to help out with the latter. Colin was planning to train with the players on Saturday. Sponsorship forms to be made available online and in trust and club shop and also e-mailed with newsletter and added to club/trust websites. Colin advised the main areas for focus were logistics and discounted food and accommodation which he would start contacting the chains.

 

Braintree/Southend Weekend – Martyn advised on a selection of hotels in both Southend and Braintree and it was agreed to book Friday night in Southend and Saturday evening in Braintree. The plan is to depart late morning on Friday and for those interested there are discounted tickets to watch Southend on Friday night. There are a small number of places available at a first come first served basis.

 

Coach trips – It was advised that the Lincoln Tuesday night game was highly unlikely to run and Phil’s suggestion to promote Hayes and Ebbsfleet trips was discussed, but it was decided instead to do a discounted trip to Grimsby. Prices are set at £10 for members in advance prior to 4th March and £15 after. Non members £27 in advance £30 on day.

 

Floodlights – Despite attempts to gain further information from the club chairman on the situation with the floodlights, nothing has been forthcoming recently.

 The last feedback from the chairman confirmed that it would be alright for the Trust to put the cash in a term deposit to end in the summer, so completion of the project is unlikely to happen before then.

 

Promoting the club – Martin has been in touch with Graham Whitman and his ideas were discussed. It was agreed to look into this in detail at a future date.

 

Stockport County supporters bike ride – the club and trust have been contacted about their planned bike ride from Stockport to Southport in aid of a local hospice and the supporters trust. It was suggested the trust could welcome them on arrival.

 

Constitutional changes – Supporters Direct have updated various parts of the constitution and are looking for all members to update and change some rules to accommodate this. Martin went through the various areas and will issue out to various members as the matter will have to be approved and voted on. The main areas of change were to do with asset locks and issuing of company and community shares. Information would be forwarded onto members.

 

Next meeting – Thursday 26th January – open meeting

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2nd Coach To Fleetwood

Bookings are now being taken for the 2nd coach to Fleetwood on Boxing Day. The cost is £9 for members and it departs Haig Avenue at 12.30pm. To book call Alan Scarisbrick on  07980 911 693

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Minutes of Trust in Yellow Members’ Meeting - Thursday 1 December

Apologies: Rob U, Paul I.

 

Minutes of previous meeting and matters arising

The former players’ reunion on 9 October was a real success both as an event and from a fundraising perspective. The Trust will look into a way of thanking Geoff Wilde for his considerable help in organising the event. The Trust is unsure whether it will be proceeding with the brochure in memory of Sally Devine and a decision will be made shortly.

Treasurer’s Report

The Trust’s balance is currently £21,229, which includes £507 held for future coach trips. Net funds available to the Trust are £20,722.

The main source of income since the last meeting has been the former players’ reunion, raising a net profit of £1,610, which includes £600 through the auction for the shirt signed by the players who attended the event. £1,665 has been brought in through memberships since the start of July, while the race night raised £664.

Steve Wignall was thanked for his continued contribution to the pledge scheme. Steve has given £300 to the Trust so far this season for the goals scored by Simon Grand. It was mutually agreed that the pledge for the goal at Kettering Town should be donated to Help for Heroes as it fell on Remembrance weekend.

The Trust supported the club’s recent Sportsman’s Dinner by buying four tickets which were balloted to members.

As it would appear there is no immediate call for the Trust’s funds, it has been decided that £10,000 will be transferred to a term deposit for nine months. The money will earn around £150 in interest during that period at a rate of 2%, compared to 0.5% in its existing deposit account.

Memberships

The past few months have seen an increase in family memberships and a steady rise in new members and lapsed memberships being renewed. The Trust currently has 229 members.

Floodlights project

The Trust is disappointed with the amount of progress made by the club on this project and the lack of communication received. The Trust recently asked for an update from Charlie Clapham, who explained that he hopes the floodlights will be in place for the start of next season. The Trust hopes to arrange a meeting with him shortly.

The Trust had been told that the club’s application for a grant was due to be considered by the Football Foundation in October but it is not clear whether this has yet been submitted. From the point of view of fundraising especially, the Trust is keen to see that progress is made quickly and a clearer timescale provided.

Sponsored run to Grimsby

The meeting was addressed by Colin Aindow, who will be completing a sponsored run from Southport to the final match of the season at Grimsby Town on 28 April. Funds will be raised for Trust in Yellow and Help for Heroes. Colin went through details of the run and his intended preparations. The Trust greatly appreciates Colin’s efforts and will support him with his preparations and fundraising.

Fundraising / other events

No future fundraising events are currently planned but it is hoped that a number of projects can be arranged to tie in with the floodlights project once the likely time frame becomes clearer.

Coach travel including the weekend trip to Braintree

36 bookings have been made for the weekend visit to Braintree Town on 11 February. The cost of the coach will be £27.50 per person if full and Martyn O is currently obtaining final quotes from a number of hotels. It is hoped that the full package can be arranged for less than £100 each.

Several options are available, such as staying for two nights in Southend or splitting the trip with one night in Clacton-on-Sea. The Trust will try to fill the coach and then gauge which option is most popular.

Report from Supporters Direct meeting

A recent Supporters Direct meeting held by Rochdale Hornets RLFC was attended by Martin R and Phil C. The rules and policies which govern supporters’ trusts are due to be revised and reapproved over the next six months. The Trust will provide an overview of the proposed changes for members to consider.

Any other business

As a way of recognising the team’s achievements so far this season, it was suggested that the Trust could look into a way of thanking the players for their efforts.

The Trust has been in contact with supporter Graham Whitham regarding possible improvements to ways of marketing the club. The Trust will invite Graham and Haydn Preece to the next board meeting. While it is felt that the job of marketing should be the responsibility of the club, the Trust would certainly be willing to assist.

Rob and Julia Urwin were thanked for their efforts in arranging the former players’ reunion.

Next meeting

5 January (board), 26 January (members).

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Coach to Wrexham

The coach to Wrexham will leave Haig Avenue at 5pm and the fare is £11 for members. To book your place call into the TIY office on Saturday or phone Alan Scarisbrick on 07980 911693.

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