Apologies: Phil Carder
Ben Kelly has announced that he has decided to stand down from the committee due to issues with travelling.
From the previous minutes Martin advised that a framed certificate had been produced for Bernard O’Malley.
Due to Phil’s unavailability, there were no updates on finances
Membership is still increasing and is up to 212, with a lot of members whose membership had lapsed rejoining.
Race night arrangements – Rob advised that he may have a potential night sponsor.
5 race sponsors guaranteed, Alan S to talk to Elite coach, 2 or 3 other companies discussed as possibilities.
Alan J to send press details out for publication for 10th/11th. Push to sell horses, jockeys and race night tickets.
Ballot results – following the decision to go ahead with a long term project, we have been informed by Charlie Clapham that the club would prefer to go down the floodlight route. The club has suggested a meeting on 2nd October where Charlie will provide quotes and details of grants available.
Four members to attend – subject to availability, Alan S, Phil C, Bill, Martin.
The club has also asked if the trust would be willing to sponsor a game at a subsidised rate, but the board thought the money would be better spent going towards long term projects and would decline the offer.
Players re-union – trust to organise with help from Geoff Wilde, Michael Braham and the club. Three dates have been suggested in 2011 – September 8th/15th/22nd and the club to check dates and book the venue. Event open to both league and non league players plus a limited number of supporters (given 130th anniversary, suggested 130 limit).
Other events – board are still trying to find more ideas for fundraising and suggested a brainstorming session at next meeting for an event early next year.
In the meantime, Trust to push standard moneyraising such as pledges, webshop, membership and goalden lottery.
Coaches – 27 booked at time for Forest Green, little demand for Gateshead and coach likely to be cancelled, Darlington times advertised incorrectly and should be 10.30.
Trust to run members specials the first of which will be Grimsby at £13 for members and £24 for non members.
Next open meeting 14th October, next board meeting 25th November.
We are continuing to operate our coach travel and below you can find details of forthcominmg matches and payment policy. It is worth remembering that as more people travel the price will reduce. The intention is to run the coaches over the season on a break even basis. As last season we will ask for payment in advance and a minimum of 25 confirmed bookings otherwise the coach will have to be cancelled.
Please note that the prices quoted are the MAXIMUM the fares will be if only 25 book.
If a coach trip is well supported there will be a REDUCTION in the charge. For instance if 35 people go on a trip the price will be recalculated and passengers will be given some money back.
Saturday, 4th September . FOREST GREEN Members £25 IF PAID IN ADVANCE £28 on the day Non-members £30 IF PAID IN ADVANCE. £33 on the day. Coach leaves Haig Avenue at 10-30am.
Tuesday, 7th September. GATESHEAD Members £24 IF PAID IN ADVANCE £27 on the day Non-members £29 IF PAID IN ADVANCE. £32 on the day. Coach leaves Haig Avenue at 3-00pm
Tuesday, 21st September. WREXHAM Members £11 IF PAID IN ADVANCE £14 on the day Non-members £16 IF PAID IN ADVANCE. £19 on the day. Coach leaves Haig Avenue at 4-30pm.
Saturday, 25th September. DARLINGTON Members £22 IF PAID IN ADVANCE £25 on the day Non-members £27 IF PAID IN ADVANCE. £30 on the day. Coach leaves Haig Avenue at 10-00am
You can book a place by calling in to the Trust Office at Haig Avenue on Match Days or by contacting Alan Scarisbrick on 07980-911693
Although the trips are open to members and non-members the reduction in price for members means they can recoup the cost of their membership of TIY in just two coach trips. Current membership cards must be shown on the coach.
The times quoted are for when the coach leaves Haig Avenue. It also stops at:-
The Arion (20 minutes before the Haig Avenue time), The Crown (10 minutes) and The George (5 minutes). Please check times when you book.
Apologies: Nick Catterall, Phil Carder, Ben Kelly, (Board members) and a number of members who were away on holiday and had returned their ballot papers earlier.
Treasurer's report and Presentaion of accounts
Although Phil was unable to attend he provided detailed notes on the accounts for the members present to peruse.
The main details are as follows:
Following previous year’s surpluses, the Trust incurred a deficit due to the expenditure on the reserve team. The costs of the reserve team equate to £11.694 and this has been converted into shares, which sits on the balance sheet.
The Trust has 6000 shares at present and are awaiting a further share certificate for 6194 shares bringing the total to 12,194 shares, some 4% of the club’s issued capital and the 5th highest shareholder.
Cash on hand equates to £8305.
The accounts were unanimously accepted
Vote on the election of board members
The votes were undertaken for the election of board members. Rob, Phil and Paul I were all re-elected to the board with a majority outcome and Ben and Nick were additionally voted onto the board with majority outcome. James Treadwell of Moore & Smalley was duly elected as auditor of the accounts.
Vote on the two items which had gone out to ballot
With reference to Item A on the ballot – to target a long term ground improvement project, the motion was passed with no votes against.
Item B on the ballot – to organise fundraising to support ‘Liam Aid’ failed to reach the two thirds majority with 30 votes for and 34 votes against.
Future meetings and discussions with the club
Following the votes, it was decided to contact the club to arrange a meeting as soon as possible to discuss plans for long term ground improvements. In Phil’s absence, Rob offered to contact the club. Martin would try and arrange a quote for a local floodlighting company with the club’s permission as one of the potential ground improvement options.
It was also requested that the board discuss with the club the poor state of the ladies toilets at the Scarisbrick End of the main stand.
It was noted that T.I.Y. Memberships have risen to 208.
Race Night. Saturday 18th September
Race Night – the event has been arranged for Saturday 18th September starting at 6.30pm. The management and players have agreed to be present.
Four race sponsors have been found so far:
Wignall’s Landscaping Contractors & Top Soil Specialists
Alan to approach Elite coach travel
An overall sponsor at £50 is still being sought. Tickets are on sale at £1 to members and £2 to non members as are horses at £3 and jockeys at £2.
Other Fund Raising and Events
It was noted that funds currently coming through memberships, the webshop, pledges, lottery commissions, remaining sales of books and brochures and the trust are looking for further options to generate funds.
The following events have been suggested:
Players re-union 2011
Evening with Graham Lloyd
Anyone with further suggestions or initiatives were asked to approach the trust.
Coach travel – coaches were run to the first two away games of the season, with 25 names booked for the latter at the time of the meeting.
It was also discussed that the trust would clarify the price of travel in that the initial price would be the maximum price charged. Reductions would be offered to those travelling if over 35 and 45 people travelled on the coach.
It was also suggested that we do further special offers again this season.
The Forest Green trip is set at a maximum of £25 and will depart at 10.30am from Haig Avenue.
Any other business
The meeting unanimously gave their thanks to Bernard O’Malley of 'Nationwide Produce' who was funding the advertising space in the Southport Visiter which the Trust have been allowed access to.
The next board meeting is scheduled for 1st September
The next open meeting is scheduled for 14th October.