1. Apologies for absence
Katrina, Noel, Colin
2. Minutes of last meeting and matters arising
All were covered elsewhere on the agenda.
3. Treasurers report
The Trusts balance currently stands at £29,648. Of this £4,602 is earmarked for future commitments, the majority of this being coach travel to Derby. A total of £116.95 has been raised from Easyfundraising and the Annual Events Insurance has been renewed at a cost of £278. Next match signs have cost a total of £415 thus far.
Bill reported that the Trust currently has 218 members. Membership has already been picking up in response to the Derby game and it is hoped this will increase both on the day and in the weeks that follow.
5. Coach Travel
Over 500 people have expressed an interest in travelling with the Trust to Derby with over 300 of these having now paid. There will be a total of 10 coaches running with availability after that depending on cancellations once they have all been filled. The final day for payment to be made will be Boxing Day to allow a period for final arrangements to be made. Alan is looking for volunteers to be in charge of each coach which will primarily involve counting the number of people on each coach prior to departure on the outward and return journeys. Interest has waned somewhat in other fixtures following the FA Cup draw although it is likely there will be enough demand to run a coach to Kidderminster. The cut off date for confirming bookings for the Bristol weekend is 31st March. The coaches have run at a loss of £15 so far this season.
6. Cooperation with the club
A statement has been issued with regards to work starting on the floodlights. As the Trust is still waiting for feedback with regards to final expenses etc, a meeting will be requested in the near future and a further statement will be released once a response has been issued by the club.
7. Fundraising and events
The Race Night originally scheduled for January has been re-arranged for Saturday 21st March due to another booking in the Grandstand Bar. The Trust will liaise with Gary Brabin to try and ensure the attendance of the players. A possible Meet the Manager session will be held on Saturday 17th January depending on availability.
8. How to build on the Cup success
A quiz sheet will be given out to all those travelling on the coaches with prizes available including free membership for a year and discounted travel to an away match. The primary objective of this will be to obtain e-mail addresses so the Trust can keep in touch with prospective members and give them an insight into the Trust and what it does. Leaflets will also be available detailing Trust activities similar to the ones given out at the pre season friendlies.
9. Any other business
10. Dates of next meeting
Tuesday 13th January – Members
Wednesday 25th February - Board