Minutes of AGM - 5th August 2009

Att 29

Apologies Alan Drury, Paul Glendenning, Matthew Lawrenson

Phil presented and reviewed a full set of accounts with comparisons over the previous 3 and half years of trading. Points to note from the accounts – we are still able to claim £607 from Supporters Direct for running expenses. Current cash in the bank account amounts to £12813 of which £2000 has been paid to the club in respect to the running of the reserves. Phil has contacted Charles Clapham regarding a share certificate for the value and the chairman has promised to chase this up. All costs for the reserves will be listed against the payment and audited by Phil.
The accounts have not yet been audited, but will be presented to James Treadwell shortly to be approved and signed off.

Reserves – the first fixture for the reserves is this Thursday at 7.45pm against Fleetwood. TIY have the option to run fundraisers on the night and take the gate money as part of the agreement to fund the reserves. The reserves league has been reduced to 12 teams in our league after Leigh’s withdrawal and TIY will aim to encourage some of the players parents and family to join and get the discounted entry fee on the night of the matches.
Disabled facilities – Martin has written to Sefton Council regarding looking at the viability of the lift, but it is expected that the costs of the upgrade for health and safety reasons will be too expensive. TIY are to look at alternative options similar to the set up at Blyth, with a raised area and covering.
Coach Travel – TIY have had to change the rules due to people booking and not turning up. The new rules require 30 confirmed bookings (deposit or full payment) for the coach to run. A decision will be made 3 days earlier as to whether the coach goes ahead. Full refunds will be repaid if the coach is cancelled, no refund if you pay, but do not turn up.
 Elite prices are on average 5% less than last season.

Events – TIY are looking to arrange a race night and 14th November is the recommended, date subject to Liam and the players confirming availability. Band nights will continue once the school term restarts.
Memberships stand at 208 and there are some members whose membership has just lapsed. Bill advised that there had been an upturn in members that had re-joined after an absence of 12 months or more.
Station sign – Julia has ensured that the sign is up and running at the station and there have been notices for the last couple of friendlies plus a next match sign.
Publicity – Alan J has advised that both the Visiter and the Champion have agreed to publicise reserves, coach travel and events subject to space.
Website – the website is desperately in need of an upgrade and Matthew Lawrenson had suggested he would look at or make some enquiries about improving. Unfortunately Matthew was away for the meeting and forwarded apologies.
AOB – it was suggested that we continue to sponsor a player as we have done every other season. The motion was agreed and Earl Davis was selected out of those available. Paul I is to contact the club, in the near future, to try and arrange a meeting with the board.
Next board meeting 10th September
Next open meeting 8th October - main bar(subject to no home reserve fixture on that day)

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