MISCELLANEOUS ADMINISTRATIVE PROVISIONS
86. Anything done in good faith by any meeting of the Board or by the Chief Executive shall be valid, notwithstanding that it is to be afterwards discovered that there was any defect in the appointment of any board member or board members or that any one or more of them were disqualified, as if every board member had been duly appointed and was duly qualified to serve.
87. Minutes of every general meeting and of every meeting of the Board and of every meeting of a committee appointed by the Board are to be kept. Minutes of meetings will be read at the next meeting and signed by the chairman of that meeting. The signed minutes will be conclusive evidence of the events of the meeting.
88. The Society’s registered office is at Victoria House, Bloomsbury Square, London.
89. The Society is to keep at its registered office:
a) a register in which the Secretary is to enter the following particulars:
i. the names and addresses of the members;
ii. A statement of other property in the Society whether in loans or loan stock, held by each member;
iii. The date at which each person was entered in the register as a member, and the date at which any person ceased to be a member;
iv. details of any deputy appointed under Rule 10;v. the names and addresses of the members of the Board with the offices held by them and the dates on which they assumed office.b) a duplicate register in which the Secretary is to enter all the particulars in the original register of members other than those referred to in (a)(ii) above;c) a register of the holders of loan stock in which the Secretary is to enter such particulars as the Board direct and register all transfers of loan stock;d) a register in which the Secretary is to enter such particulars of all mortgages and charges on land of the Society as the Board directs.
90. Subject to the provisions of the Data Protection Act 1998 the registers to be maintained by the Society may be kept in electronic form.
91. The inclusion or omission of the name of any person from the original register of members shall, in the absence of evidence to the contrary, be conclusive that such person is or is not a member of the Society.
92. The Society is to keep proper books of account with respect to its transactions and to its assets and liabilities in accordance with Sections 1 and 2 of the Friendly and Industrial and Provident Societies Act 1968 and any best practice guidelines issued by the Society.
93. Members are entitled to inspect: a) their own accountb) the duplicate registerc) minutes and other documents and information disclosed by the Board or the Chief Executive in accordance with the Principles and any guidance issued by the Society at the registered office at any reasonable time.
94. The Secretary is to deliver a copy of these Rules to every person on demand on payment of a sum not exceeding the statutory maximum laid down for this.
95. Notice of any change in the address of the registered office is to be sent by the Secretary to the Financial Services Authority on the form prescribed within fourteen days of the change.
96. The registered name of the Society is to be mentioned in legible characters in all: a) business letters, notices, advertisements and other official publications b) bills of exchange, promissory notes, endorsements, cheques and orders for money or goods purporting to be signed by or on behalf of the Society c) bills, invoices, receipts and letters of credit of the Society.
97. A dispute which arises out of these Rules between the Society and: a) a member; orb) any former member who membership has ceased within the previous six months can be referred to mediation conducted by a mediator appointed by the Centre for Effective Dispute Resolution on application by either party. The costs of the mediation shall be borne as the mediator directs.
', ' RULES of Southport Football Club Supporters Society LIMITED