1. Apologies Colin Aindow, Martyn O Hara, Peter Whiting, Katrina Taylor & Tony Kuivala
2. Treasurers report and presentation of annual accounts
Phil Carder produced a full summary of the accounts up to 31st Jan with a year on year comparison plus an up to date synopsis.
Highlights. The full year accounts showed a surplus of £11,434 mainly thanks to the legacy and the money from the players re-union. Cash in hand £22,179. Shareholding stands at 12,194 which accounts for around 4% of issued capital and makes TIY the 5th largest shareholder.
Current balance currently stands at just over £23,000 with the deposit account due to lapse in the next couple of weeks. It was also noted that the club lottery commission had earned the trust some good funds, but had now been closed by the club and any individuals with standing orders should ensure they are cancelled.
3.Election of officers. All the officers (Julia, Andy K, Martin R, Alan J, Bill and Colin) who were up for election were voted in.
The motion to appoint auditors was withdrawn as Phil advised that due to a change in the rules we did not meet minimum turnover to require audited accounts.
4.Adoption of amended rules of Southport FC Supporters Society Ltd (Trust In Yellow).
Martin gave a detailed summary of the changes to the constitution and the motion was passed..
5.Minutes of last meeting and matters arising
It was noted that the Kevin Lee appeal had over £1500 banked and another £1000 in pledges.
The Make up party was set for a date in November.
6.Report on meetings with club and progress with floodlights project
Meeting with the club on 27th July
Martin, Phil and Alan S met up with Charlie and Liam and latterly Sam who had been delayed in traffic.
TIY advised that they were disappointed with the poor communication and lack of progress regarding the floodlights.
Club advised that no further progress had been made as no application to the football foundation had been made. This was partly due to the recent announcement of the increase to 50%. However the club did admit they do not currently have the funds for the project without reducing the playing budget unless they have a cup run or a large transfer coup.
The following suggestions were put forward for Saturday’s meeting with the club as ways of funding the project:
Look for sponsorship to cover the floodlights
New share issue
Telephone masts on the floodlights
Borrowing the money
Outsourcing the lottery
7.Other Events and Fund Raising activities. The Race night booked for 6th Oct, quiz night(TBA), the programme fair was an issue as there were issues with the grandstand club as a venue.
Alan J brought up the issue that the match day online coverage had been stopped due to exorbitant costs set by sites. The best service so far came to £50 per month and the proposal was that TIY would cover this cost for the initial period whilst Colin H and Alan J continue to investigate. One suggestion was that members might have free access, whereas non- members would be charged. The members present recommended to proceed as this was deemed part of the community remit.
8. Coach travel. Coaches had run to Alfreton, Cambridge and there were sufficient for Hyde. Discounts would be offered if over 35 people were on the coach and Dale suggested a couple of options for promotions that Phil was going to cost up.
9. Any other business.
Membership currently stands at 272 of which there have been 35 new members since Jan and the target was to get to 300 members.
13th Sept Board meeting
18th October. Members’ meeting