Due to a lack of bookings there will be no supporters' coach to Bromley.
The FA Trophy tie at Dover is on January 16th. The fare is £29 for Trust members, £22 for junior members and £34 for non-members. We are waiting for confirmation from the coach company but it will have an early morning departure time.
A decision will be made on Saturday as to whether it is viable to run this coach so please book now if interested.
We are now taken bookings for the Supporters' coach to Chester in the New Year.
There is a simple 2 tier price system; just £9 for members & £12 for non-members.
With some incredible performances on the pitch places are expected to be taken up quickly. The coach will have the usual pick-up points & will leave the Merseyrail Community Stadium at 12.00.
To book phone/text 07861416859
Apologies
Howard, Andy, Katrina
1. Minutes of last meeting and matters arising.
Rob English has been co-opted onto the Trust board and will put his name forward for election at the AGM.
2. Treasurer’s report
Colin reported that the Trust’s total balance stands at £24,575.84 including net funds available of £24,320.84.
The football club has provided the Trust with invoices for initial work relating to the new floodlights. The Trust has in turn paid £7,174 to the club, representing 25% of the initial costs in line with the agreement in place. This breaks down as £3,299 to Surfacelux, the providers of the floodlights, and £3,875 in respect of the ground works.
With the remainder of the Trust’s share likely to be paid shortly, notice has been given for the funds in the term deposit and this will be transferred into the Trust’s current account on October 5.
£255 has been raised for MacMillan Cancer Support for the paintings auctioned at the recent 2005 reunion.
3. Memberships
Current memberships stand at 235 with a number of renewals due in August.
4. Review of Trust events since last meeting
The quiz night took place after the match against Dover Athletic and special thanks went to Noel, Howard and Martin for their work organising the event. The Trust was pleased with the turnout, the feedback received has been positive and the event raised £45, which was pleasing as the main aim was to get people involved rather than being a designated fundraiser.
5. Future Trust events
a. Race Night
The race night will take place following the match with Torquay United on October 10. Given that the start time of the quiz worked well, the race night will begin at the earlier time of 5.30pm.
Contact will be made with Paul Carden to invite the players and individual board members have agreed to sell sponsorships. These will then be collated by Martin. Sponsorship of the event is still available for £50, plus two races at £25 each and horses and jockeys for £3 and £2.
Tony Adams has been booked to host the event and thanks go to Rob and Julia Urwin for their help with the arrangements.
b. Others
The Mark Heaton Tribute Night will be held on November 14 with a karaoke and disco. Noel and Howard will liaise in relation to this event and contact has already been made with Mark’s family.
The Christmas party on December 19 will be targeted at families and junior supporters. Further details will be confirmed nearer the time.
6. Trust AGM
The original date of September 30 has been vacated because of a clash with the Lancashire Cup match against Fleetwood Town. It will now take place on October 7 and Martin will send out the calling notices to members.
7. Relations with the club
The Trust is pleased that progress is now being made with the final stages of the floodlights project and it is expected that the new lights will be in operation shortly.
Members will be asked at the AGM about their thoughts on future projects with the club and the general feeling is that the Trust will look to pursue smaller projects than the floodlights in future. Possible options at this stage include improving disabled facilities and a bar for supporters at the Jack Carr end of the ground.
The board will also consider further the long-term strategy of the Trust, including possibly revisiting the strategic plan document submitted to the club in 2010.
8. Coach travel
The coaches to the matches at Forest Green Rovers and Halifax Town will run. Although the fares received have not reached the break-even point at the time of the meeting, it is hoped that confirmation of the coach running will encourage further bookings, as has been the case in recent trips.
A Trust member has donated £100 towards the Forest Green coach and although a small loss has been made on travel to date, the board is keen for as many of the early season coaches to run in order to show the reliability of the service following the review in the summer.
The fare for the coach to Woking on October 3 will be £29 members, £22 under 16s and £34 non-members, and Kidderminster Harriers on October 17 will be £18 members, £13 under 16s and £23 non-members.
Fans will be consulted in the coming weeks about possible destinations for the weekend trip. Possibilities at this stage involve Dover Athletic, Lincoln City, Grimsby Town, Torquay United, Boreham Wood and Aldershot Town, though a major problem is that a number of the matches, including Torquay, clash with FA Trophy rounds so the matches could be postponed.
9. Communications
The board will look to buy a mobile phone so the same contact number can be used for different Trust activities after the recent changes to the board. The Trust will also set up a designated username on Port Chat in order to use the forum to promote activities and events.
10. Any other business
The club’s matchday hospitality receives good feedback and it was suggested that the Trust could sponsor a match in order to allow members a chance to use the hospitality, perhaps as a prize in a competition.
Enquiries will be made about possibly publishing a Trust calendar as a fundraiser. Jacob Smith, the nephew of Phil Carder, will run the Great North Run on September 13 in memory of Phil. A plaque for the Trust office to remember Phil will be ordered after the wording was chosen.
11. Next meeting
October 7 (AGM).
1. Apologies for absence
Katrina
Alan Scarisbrick is no longer Chairman or on the Trust board. The board wishes to thank Alan for all the work he has done for the Trust over the years.
2. Minutes of last meeting and matters arising
All were covered elsewhere on the agenda.
3. Treasurer's Report
The Trust's available funds currently stands at £31,031.72. The amount due for the floodlights project will be paid in instalments with the fist payment due to be made shortly.
4. Membership
Bill reported that membership currently stands at 227. There have been 23 new members gained since January. Memberships will not be noted as lapsed too early as August is the main period for renewals and some supporters may be away on holiday for example and unable to renew for a couple of weeks. It was suggested that approaching people more at Trust events and explaining what the Trust was about may encourage more membership.
5. Review of Trust events since last meeting
a) Cricket Match
The cricket match unfortunately had to be postponed due to adverse weather but the event will be arranged again for next year. Both the Trust and Churchtown Cricket Club would like to thank Richard Brodie for giving up his time and going to The Rookery to meet with supporters and members of the cricket club. Churchtown CC have also challenged the Trust to a football match.
b) Players' Reunion
The Reunion was a huge success and the feedback from supporters and the legends has been fantastic. Both the match and the event in the Grandstand Bar afterwards were extremely well attended and a DVD of the match is now on sale. It was a huge team effort but thanks must go in particular to Colin & Alan Jones for mastermining the event which has hugely increased the Trust's profile with supporters.
c) Meet the Manager
The Meet the Manager session was broadcast live on Periscope, an app connected to Twitter, and was watched by 250 people. Thanks to both Paul Carden and Gary Finley for attending and also to Noel for hosting the event.
6. Programme of Events
a) Quiz Night
The Quiz Night will take place on Saturday 5th September with a start time of around 5.30pm. There will be teams with a maximum of 6 people and entry will be £1 for each person. The 6 categories will be a picture round, general knowledge, sport, TV & film, music and Southport Football Club.
b) Race Night
The Race Night is confirmed for Saturday 10th October with race sponsorship, horses and jockeys going on sale soon. Sponsorship of a race is £25 whilst horses and jockeys are £3 and £2 respectively.
c) Mark Heaton Tribute evening
Howard is liaising with Mark's family over the evening which will include a disco and a karaoke. The event will also aim to raise money for Marie Curie.
d) Other
Looking further ahead it was proposed that the Trust's Christmas Party in December could be a family event.
7. Meeting with club on 30th July
The Trust would like to thank the club for holding a minute’s silence prior to the AGM in memory of Phil Carder. The meeting with the club was a positive one and the Trust now has the invoices for the work on the floodlights which will be completed in time for the Tranmere game in September. With regards to the next project this will be put to members and it is possible that the Fans Fund Small Grants scheme could be used to help depending on the project.
8. Coach Travel 2015/16
The coach to Macclesfield ran at close to full capacity and at a profit of £105. This will be used to ensure that the coach to Cheltenham also runs. Positive feedback has been received about the improved pricing structure this season. It was suggested that the destination of this season's weekend trip could be put to a members' vote.
9. Trust AGM
The date of the AGM will be moved back to coincide with the installation of the floodlights. Martin, Alan and Andy are the Board members up for re-election this time. There are currently 3 seats available on the Trust Board and it was suggested that each person should have a specific title to add clarity to their position and also to make it easier to advertise for specific roles.
10. Any other business
The August Player of the Month award will be presented by a young supporter and as usual they will be given 6 months membership. It was suggested that the Trust could invest in a cheap phone to be used for coach bookings amongst other things and also could have a specific username on Portchat to be used for communication with supporters. Looking ahead to the Trust's 10th anniversary next year one idea was to have special t-shirts produced. The board were very grateful to Andy for organising the next match signs.
11. Next meeting
Wednesday 9th September - Board
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Trust in Yellow was formed on 26th April 2006. The Trust is indebted to all its members, which form the fabric of its very existence. Members of the trust board maintain the website.
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