Minutes Of Meeting - 20/03/08

Att 20
All 11 committee members present

Membership – 398 different people have joined the trust of which 255 currently are members.
Finances – the account balance stands at £9909 and the charity money raised through the band night has now been paid out. James has provisionally signed off the accounts although he requires ID from though who have signed the constitution with reference to the money laundering rules now in place. A final version of the accounts will be available shortly and will enable us to arrange an AGM at the end of the season.
Coach travel is at a loss of £679 for the season offset by £224 made by the golden goal. However with a full coach to Telford, we expect the deficit to be reduced by about £120. The Telford coach is part of a promotion with the Solihull trip and there is also a coach arranged for the cup final at Leyland.
Defibrillator – John Price who helps out in the first aid room on match days and works for Mersey Regional Ambulance Service came along to advise on a defibrillator machine and the benefits it can bring to anyone suffering a cardiac arrest. John advised that costs varied, but the catalogue he looked at, quoted around £2000. The pads were approximately £25 each and can be purchased in adult and paediatric sizes. He advised they were mains chargeable and recommended the semi automatic model. Concerns were raised about storage and security due to the value. There were also issues over who could use it and what certificates are required, the cost these involve and how often the machine would need to be re-calibrated and the cost involved in this.
There is a possibility of funding available for this.
The plan is to get some quotes and costing for future as well as checking with other clubs at equivalent levels to see if they have this machine. Paul G to follow this up and bring details to a future meeting.


PA system – the trust are still waiting for Mr. Clapham to advise whether the project can go ahead. The trust have been waiting a while for a decision and will push again for an answer. A deadline of one week will be given and if no answer is provided a statement will be issued to the members regarding the delay. Jon to contact the chairman.

Future projects/expenditure – the committee are aware that there are no major projects in place at present(bar the PA system) and will be approaching the membership at Telford and during the next couple of home games to find out what projects the members want us to work on next. Some of the projects mentioned previously are:

Scoreboard
Grandstand bar upgrade
Brick building for catering
Disabled facilities
Etc
It is likely that all the ideas will be collated for the AGM and a definite decision on how the trust will proceed on their future projects will be put in place at the AGM.
Stage – the stage has now been completed and is in place in the grandstand bar. The stage has been donated by Steve Wignall and the trust would like to thank Steve for his very generous donation. In return Amy has selected Queenscourt Hospice as the next band night charity event.
Band night – the turn out for the over 18’s event of Saturday was very disappointing and Paul G admitted that the over 18’s events need better promotion if they are to take off. Silverchild have offered to help arrange bands similar to what Dominant Species do with the U-18 night. An under 18’s event will be held this Saturday and is expected to be a sell out.
Question of Sport event – The previous dates suggested for the event were inconvenient and the host Tony Adams has suggested 12th April. The club had given the OK to involve the players and staff, however the grandstand club has since been booked on this date. Jon is looking at alternative venues such as the Railway Club and will advise if the event can still go ahead.
Supporters game – due to the playoffs and the uncertainty of the fixtures, the trust are unable to confirm an end of season event. It is likely that the trust may try and arrange a pre-season football/cricket match instead.
Trust building- Jon advised that the wash away in the trust building had collapsed and created a small hole. Work may be required to repair this.
Next Match Signs – we have been contacted by the Veterans regarding our next match signs around the town. They want to promote one of their events during the summer and have asked if they can use our signs for this event.
Rob advised that the date for this year’s carnival is 28th June.

Next Meeting – 24th April, 7.30pm Grandstand Club.

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