Apologies

Andy K

 

1. Minutes of last meeting and matters arising.

All dealt with elsewhere on the agenda.

 

2. Treasurer’s report

Phil C reported that the Trust’s current balance is £24,827.27 including net funds available at £24,684.27.

Since the last meeting, the balance of £840 has been paid to the club in relation to the primary schools coaching scheme for 2013/14 following receipt of supporting documents. This takes the Trust’s total outlay for the sponsorship of this scheme to £2,340.

The trophies for all of this season’s awards have been bought for £53.75. The first quarterly payment has been received from Easyfundraisng in the sum of £60.08, while coach travel for the four away trips to date has generated a surplus of £42. Membership renewals and donations since the start of July total £1,120.

 

3. Memberships

The Trust’s current membership stands at 237 and Bill S advises a number of renewals are due in September and October.

 

4. Liaising with local companies

Colin has done a great amount of work in looking to establish links local companies, the latest of which is Elite Positive Fitness, a gym on Virginia Street.

Mark Walls from the gym has offered Trust members a range of excellent discounts and is very keen to work with the Trust to engage with the local community.

Colin, Noel and James will meet with Mark to confirm the Trust’s interest and arrange a promotional photo. The partnership with the gym and offers for members will then be publicised.

Contact with local barbers and restaurants have also been made. Dan Hayes will be asked to add a corporate partners’ page to the Trust website.

 

5. Coach travel

The small profit from the trip to Telford United was used to subsidise the coaches to Chester and Macclesfield Town, which both ran at a loss.

A special thanks to Phil for making arrangements at late notice with Cambraco to run a smaller coach to Macclesfield as there were insufficient bookings to run the usual coach.

This was the first time the Trust has used a Cambraco coach and the service was well-received. The general feeling was that the smaller coach would probably not be suitable for longer distance trips.

It is highly unlikely that a coach will run to either Grimsby or Braintree due to the lack of bookings.

Initial enquiries will be made in relation to the suggested weekend visit to Bristol.

 

6. Roles within the Trust Board

There was discussion about developing further roles for board members. The following roles were discussed and will be added to:

Matchday Trust office: Phil / Alan S

Coaches: Phil / Alan S

Newsletter: Martin

Memberships: Bill

Links with local businesses: Colin

Publicity / press: Alan J

Website: Andy

Arrangements for meetings: Martin

Child welfare: Noel

Social media: Colin, Alan J

Liaison with club: James

Player of the Month: Colin, Alan J, Noel

Pledges: Katrina

Next match signs: Phil / Colin

 

7. Co-operation with the club

Contact will be made with the club in relation to progress with the floodlights project.

Haydn Preece attended the Trust’s AGM and it is likely that he will again be looking for sponsorship of the primary schools coaching scheme.

 

8. Twitter account

With more than 900 followers, the twitter account has become an important method of interacting with supporters and making initial contact with a number of businesses.

The account receives a range of views and feedback from supporters and is also used to promote Trust activities and coach travel.

Efforts will be made to bring the Trust’s Facebook up to date.

 

9. Awards

The Player of the Month award will continue to run this season and the Trust has received good feedback following the presentation of the August award.

The Trust will look to put together a package including a season’s membership for the supporter who presents the award every month.

Arrangements for the Fan of the Season will be made later in the year.

 

10. Fundraising

The Race Night is likely to be held after either the match against Braintree Town on 6 December or Chester on 17 January.

Arrangements will be made once Maz at the Grandstand Bar is available and contact will then be made with Tony Adams and Rob Urwin.

 

11. Results of questionnaire on attendances

The Trust received 21 replies to the questionnaire distributed at the opening match against Forest Green. The results will be published in the next members’ newsletter and passed onto Haydn at the club.

 

12. Any other business

None

 

13. Date of next meeting

21 October (members).

 

14. Action points

Meet with Elite Positive Fitness: Colin, Noel, James

Promote link with Elite Positive Fitness: Colin, Alan J

Look into the running of and updating the Facebook page: Alan S, Colin, Noel

Make enquiries regarding Race Night with Maz (when available), Tony and Rob: Alan S

Arrange voting for Player of the Month, collect votes and oversee presentation: Colin, Alan J, Noel

Make initial enquiries regarding weekend trip to Bristol: Phil

Contact club regarding progress with floodlights: James, Noel

Next newsletter: Martin

Programme article v Lincoln: Martin

Trust office / Bookings for coach trips: Phil, Alan S

Publicise coach trips / next meeting: Phil, Alan J, Colin

Publish results of questionnaire: Martin

Contact members due for renewal: Bill

Contact Dan Hayes to add a business partners page to website: Alan J